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AI-Powered Automatic Data Extraction — Because Your Team Deserves Better

Let's be honest. Data entry is the job nobody wants to do and the job that never seems to end. Your accounts team is manually typing invoice numbers from scanned PDFs. Your HR team is re-entering employee form data into your HRMS. ShieldDoc's AI-powered automatic data extraction reads your documents, invoices, contracts, forms, receipts, and agreements and pulls out the relevant data fields automatically. No human touch. No manual entry. No errors from fat fingers at 6 PM on a Friday.

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✅ 80% Faster Approvals
✅ 100% audit-ready records
✅ Zero missed sign-offs
AI Extraction
Enterprise Security
Smart Accuracy

The Real Business Impact of Automating Data Extraction

90% Reduction in Manual Data Entry Hours

  • Cut invoice processing time to under 8 hours monthly.
  • Process 300+ invoices faster with AI automation.
  • Free one full-time resource for strategic finance tasks.
  • Improve accuracy by reviewing only flagged exceptions.

Near-Zero Data Entry Errors

  • Achieve 99.8% data extraction accuracy with AI automation.
  • Reduce manual entry errors that average 1–4%.
  • Flag uncertain data for human review instantly.
  • Improve compliance with clean, error-free records.

Faster Vendor Payment Cycles

  • Process invoices in minutes, not days.
  • Create faster, more predictable payment cycles.
  • Unlock valuable early payment discounts.
  • Strengthen vendor relationships and pricing power.

Audit Readiness at All Times

  • Archive every document with its original source file.
  • Link extracted data to a complete audit trail.
  • Retrieve invoices above ₹5 lakh in minutes.
  • Ensure full data integrity and compliance readiness.

Scalability Without Headcount Growth

  • Scale from 300 to 600 invoices effortlessly.
  • Handle growth without hiring extra staff.
  • Maintain fast processing as volumes increase.
  • Expand operations with AI-powered scalability.

What is AI-Powered Automatic Data Extraction why we need it

AI-Powered Automatic Data Extraction is an advanced intelligent technology that uses artificial intelligence, machine learning, and natural language processing (NLP) to automatically identify, capture, and extract structured data from unstructured or semi-structured sources such as PDFs, invoices, contracts, forms, emails, scanned documents, and images, without any manual data entry. Businesses across industries need automated data extraction software because manually collecting and entering data is time-consuming, costly, and highly prone to human error, leading to inaccurate records, compliance risks, and operational slowdowns.
From invoice data extraction automation and contract data capture to form recognition software and intelligent document processing (IDP), AI extraction eliminates repetitive manual work, accelerates business workflows, and dramatically improves data accuracy and consistency

AI Powered
Workflow Automation
Team Collaboration
Compliance Ready

Invoice & GST Data Extraction for Finance Teams

Contract Data Extraction for Legal & Procurement

Contracts are long, dense, and full of critical information buried in clauses, renewal dates, payment terms, penalty clauses, jurisdiction, and signatory names. ShieldDoc extracts contract metadata systematically, so your legal and procurement teams always know what's in every active agreement without re-reading 40-page documents.

KYC & Onboarding Document Processing for BFSI

Banks, NBFCs, and insurance companies process thousands of KYC documents daily, Aadhaar cards, PAN cards, bank statements, income proof, and property documents. Manual verification is a bottleneck that slows customer onboarding and frustrates applicants. ShieldDoc auto-extracts and validates KYC data in seconds, cutting onboarding time from days to hours.

HR Document Processing & Employee Data Management

Employee joining forms, educational certificates, experience letters, tax declarations, and exit documents, HR teams deal with massive document volumes. ShieldDoc extracts employee data automatically and populates your HRMS, eliminating the manual data entry that slows down onboarding and exit processing.

Healthcare Claim & Patient Document Processing

Insurance companies and TPAs processing health claims extract patient information, diagnosis codes, treatment details, and billing data from hospital bills and discharge summaries. ShieldDoc's AI handles the variability in hospital document formats, something that defeats rule-based extraction systems completely.

What Makes ShieldDoc's AI Data Extraction Different

.

01

Trained on Indian Document Formats

Most global AI extraction tools are trained on Western document formats, US invoices, UK contracts, European regulatory forms. They struggle with Indian GST invoices, challans, NACH mandates, and regional language documents. ShieldDoc's AI is specifically trained on Indian enterprise document formats across industries.

02

Handles Scanned, Printed, Handwritten & Digital Documents

Your document reality is messy, and ShieldDoc knows it. Some documents arrive as clean digital PDFs. Others are photos taken on a Nokia. Some have handwritten fields filled in by a field agent. Some are third-generation photocopies from a government office. ShieldDoc handles all of it.

03

Zero-Template Setup for Standard Documents

For common document types, GST invoices, purchase orders, delivery challans, bank statements, salary slips, ShieldDoc requires zero template configuration. The AI recognizes these formats out of the box and starts extracting immediately.

04

Confidence Scoring on Every Extraction

ShieldDoc assigns a confidence score to every extracted field. High-confidence fields are auto-approved and pushed to your system. Low-confidence fields are routed to a human reviewer with the specific field highlighted so your team only spends time on the 2% of cases that genuinely need a second pair of eyes, not the 98% that the AI handles perfectly.

05

Bulk Document Processing

Need to process 500 invoices at month-end? Or digitize 10 years of physical contract archives? ShieldDoc handles bulk processing without any performance degradation. Upload a batch, walk away, and come back to clean structured data, ready for your ERP.

06

Multi-Language Document Support

ShieldDoc extracts data from documents in English, Hindi, and other major Indian regional languages. For businesses operating across multiple states with state-specific documentation requirements, this eliminates the language barrier that defeats most generic extraction tools.

How It Works

How ShieldDoc's AI Data Extraction Works — Step by Step

1

Upload Your Document (Any Format, Any Source)

Upload PDFs, scanned images, Word documents, Excel sheets, email attachments, or photos taken on a smartphone. ShieldDoc accepts documents from email inboxes, WhatsApp (via integration), cloud drives, or direct upload.

2

AI Reads and Understands the Document

ShieldDoc's AI engine does two things simultaneously: First, if the document is a scanned image or printed paper, the OCR layer converts it to machine-readable text with high accuracy, handling Indian fonts, mixed Hindi-English text, handwritten fields, and low-quality scans

3

Data Validation Against Your Rules

Raw extraction is good. Validated extraction is better. ShieldDoc runs the extracted data through your predefined validation rules, checking GST numbers against the GSTIN format, matching invoice amounts against PO values, verifying vendor names against your approved vendor list, flagging duplicates, and catching anomalies before they enter your system.

4

Structured Data Pushed to Your Systems

Once extracted and validated, the data flows automatically into your connected systems, your ERP, your accounting software, your CRM, your HRMS, via ShieldDoc's API integrations. No copy-pasting. No manual entry. No re-keying.Your invoice data goes into Tally

5

Original Document Archived With Extracted Data

The original document is stored securely in ShieldDoc's cloud vault, linked directly to the extracted data record. Anyone who needs to verify can pull up the original in one click, for audits, disputes, or reference. Full traceability, zero paperwork

Pricing

Flexible Plans for Every Business

Start automating with a 7-day free trial. No credit card required. Get in touch for custom enterprise pricing tailored to your scale.

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Starter

Basic

For small teams ready to automate their document workflows

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  • Document workflow automation
  • Up to 5 team members
  • 50 GB secure document storage
  • Basic approval workflows
  • Document editor & viewer
  • Email support
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Corporate

Professional

For growing companies that need full workflow automation

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  • Advanced workflow automation
  • Up to 25 team members
  • AI powered data extraction
  • CRM & system API integration
  • Advanced reporting & dashboard
  • Compliance & audit management
  • WhatsApp integration
Enterprise

Custom Solutions

For large enterprises with complex, high-volume workflows

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  • Unlimited users & storage
  • Custom automation at every level
  • Full AI suite + advanced OCR
  • Dedicated integrations & APIs
  • SSO, SAML & enterprise security
  • 24/7 dedicated support & SLA
  • Custom SLA & contracts
  • AI powered automatic data extraction
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Ready to Automate Your Document Workflows?

Start your 7-day free trial today, or talk to our team for a customized enterprise demo. We will get back to you within 24 hours.

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Testimonials

What Our Clients Are Saying

Enterprises across industries are transforming their document workflows with ShieldDoc. Here is what they have to say.

"ShieldDoc transformed how we handle contracts. What used to take days now takes minutes. The approval automation alone saved us 20+ hours a week."

Sarah Johnson
Rajesh Gupta

Legal Director, TechCorp India Ltd.

"The AI data extraction is a game-changer for our finance team. We process hundreds of invoices daily and ShieldDoc handles it all automatically."

Dr. Michael Chen
Ananya Mehta

CIO, HealthFirst India Pvt. Ltd.

"We reduced document processing time by 80% in the first month. The workflow tracking feature alone gives our management team complete visibility."

Priya Sharma
Priya Sharma

Operations Head, FinanceHub

Stop Managing Documents. Start Automating Approval Workflows.

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